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Research Publishing & Impact: Getting Published

Getting published

Getting published requires a publishing strategy!

Identifying where to submit your work can be challenging, a publishing strategy will help to get your work accepted, and then read by the right audience.

Target your audience

Consider your readers and your writing style if you're thinking about publishing your research.

Choose where to publish

Identify strategically which format, publication and publisher best suits your research output and audience. This can enhance your chances of being read, cited more frequently, and your work being reused.

Questions you might ask:

  1. What is my field of research – e.g. special editions can sometimes be easier to get published in
  2. Where do key authors in my field publish?
  3. Which journals and publishers cover my research topic?
  4. Can I collaborate with an experienced researcher?
  5. What is the most ‘valuable’ format for my research field (or sub-field)?
  6. Can I find these on a (journal) publisher's website? e.g. aims and scope, editors, database indexing, submission guidelines, impact statement, acceptance rate, peer review process, article processing charges, and time until publication.
  7. What is the quality and reputation of the editorial/advisory board? Talk with colleagues, supervisor, mentor or peers about their publishing experiences; see COPE
  8. What are my author/creator rights and obligations?
  9. What if my publication is available on open access in an institutional repository?
  10. How accessible is the publication to others (open access, subscription)?
  11. Which publishing model is best for me? See green or gold open access, or subscription.
  12. Will I have to pay to publish? e.g. Article Processing Charge (APC) or Submission Fee, colour pages/figures
  13. What about publishing offers if I am completing my thesis? See the Thesis Information guide.
  14. Which journals have a high impact or rating in my field? See: Journal Metrics
  15. Want a presence in a particular database? e.g. Scopus, then target an Elsevier journal
  16. What is my timeframe to get my research 'out there'?
  17. What metrics do I need? – is it for future promotions, PBRF submissions, CV, funding applications

Use the Think-Check-Submit checklist to make informed decisions on the quality, integrity and credibility of a journal or publisher.

Questions to ask supervisors and departmental colleagues:

  1. Will this publication look good on my research profile?
  2. Will the publication add value to my academic career?
  3. Would publication adversely affect future research publications?
  4. Would the publication be counted as a research publication by the University's Publications Office?

 

Explore these resource tabs above to help you identify journals and publishers in your subject area, and to get a sense of their impact in comparison to others in the field.

Your Subject Librarian can provide support with these publishing tools.

Knowing what research topics are in demand by journal publishers can give you an edge when it comes to getting your research 'out there'.

How frequently a journal, or publication, is cited is a measure of its importance within the research community. Where possible, it is best to aim to publish in a journal with a high impact or rating, unless your research is very niche or specialised.

New and emerging journals, including open access titles, may not have been ranked yet. Assess the quality of such titles by verifying editorial board quality, verifying publishing body authority, thoroughly checking the papers that are being published, impact factors, acceptance rates, and publication timeframes.

Knowing what research topics are in demand by journal publishers and conference organisers can give you an edge when it comes to getting your research 'out there'.

Attending conferences is a useful method of keeping up to date and invaluable for networking with colleagues in your research field.

  • Create a poster to promote your research
  • Submit a conference abstract
  • Talk with your colleagues
  • Join Researcher networks
  • Find Calls for Papers (CFP's) for journal articles and conference presentations:
Conference Alerts Lanyrd Papers Invited Legal Scholarship Blog
Wiki for CFP Research Raven Open Research International Academic Conference System
CFP List CFP from University of Pennsylvania H Net ... or search for your research topic and "Call for Papers" OR CFP

Types of Peer review

Peer review can take many forms. The most common types  are:

Single-blind: the reviewers know that you are the author of the article, but you don’t know who the reviewers are.

Double-blind: the reviewers don’t know that you are the author of the article, and you don’t know who the reviewers are either.

Open review: you know the names of the reviewers, and they know your name too.

Post-publication open review: after your article is published, readers can comment on it.

Source: http://authorservices.taylorandfrancis.com/understanding-different-types-of-peer-review/ (accessed 16 Dec 2015)

Videos

1)  A brief overview of the peer-review process, by NCSU - watch now

2)  Advice on the peer-review process and how to deal with it, by Springer - watch now

3) 15 steps to revising journal articles - how to respond to peer-review critique

A peer-review process is used to assure the quality of published research

Publishers provide information to help prospective authors understand the peer-review process for their particular journal.

For example:

The peer-review process may vary between publishers.

As with subscriber journals, the peer-review process for Open Access journals may vary between publishers. Look at the journal's website for editorial information such as peer review, editorial board membership, and aims and scope. 

Why Open Access?

Open access publications:

  • Are more likely to be read and cited.
  • Benefit readers such as community groups, public policy makers, and educators who cannot access research behind pay walls.
  • Are free of most copyright and licensing restrictions, so authors retain more rights.

Open Access publishers:

  • Do not always charge author fees (Article Processing Charges or APCs).
  • Should meet the same quality and ethics criteria as publishers using a conventional business model.

Types of Open Access

'Gold' open access (Gold OA) means that the definitive version of your work is available immediately upon publication and is free for anyone to access. Gold OA may involve an author fee or Article Processing Charge (APC). Many high-quality OA journals do not charge a fee, and others may offer fee discounts or waivers. Talk to your head of department about payment of APCs.

 

'Green' open access (Green OA), also known as self-archiving, is free. Green OA means depositing a version of your work, such as an accepted manuscript, in a discipline-based or institutional repository. Green OA will meet the requirements of funding agencies that have an OA policy. 

 

'Hybrid' journals are subscription journals in which authors can pay an APC to make their articles OA. Green OA is a better (free) option; paying to publish in a journal the Library subscribes to means the University is paying twice.

 

OA monographs are becoming more common. As an alternative to going Gold, consider negotiating Green OA with your conventional publisher.

Congratulations - you're ready to submit to a target journal or publication, one at a time.

  • Have you attended a writing workshop on publishing readiness? Check the Graduate Research School
  • Get a final appraisal from a colleague, preferably one with publishing and editing experience
  • Adhere rigorously to the journal instructions for manuscript preparation and submission guidelines:
    • may include detailed checklists and forms regarding methodologies, ethics, conflict of interest, financial disclosures
    • may include plans for data archiving
    • may include suggesting referees
  • Write a good cover letter

Make the editor's job as easy as possible!

It's important to understand your rights when you sign a publishing agreement because this can affect how you can use your own work later. Apart from the initial publication of your work, you may also want to put copies on your own website, share it via social media, republish it, use it in your teaching, etc.

Check out the author's information on the publisher's website to see if they have information or a sample contract, e.g. an open access journal where authors retain copyright or a journal where copyright is assigned but some rights are retained by the author.

If your publication is open access then you will have the right to reuse your own work (as will others). In most cases you retain the copyright and give a licence to the publisher to use the work.

Many more traditional agreements will involve 'transfer' or 'assignment' of copyright to the publisher. If this is the case then carefully check what things you can do with your work.

  • Can you use it in your teaching?
  • Or deposit in OUR Archive (some explicitly forbid this)?
  • Is there an embargo period that prohibits sharing until a certain time has passed?
  • Can you add it to an academic networking site like Academia.edu or ResearchGate, or discipline-based repositories?
  • If no mention is made of these things then raise this with the publisher. You can negotiate and amend your  agreement with any publisher. Use the Author's Addendum hosted by SPARC to negotiate the rights you need or check out more detailed advice about contracts and wording from the Authors' Alliance.

Check publishers' policies about rights in the different versions of a work in the Sherpa/Romeo database

Find out about funders' policies in the Sherpa/Juliet database

Contact the University's copyright officer or your Enterprise Manager or Research Advisor for assistance with interpreting publisher contracts.

Committee on Publication Ethics (COPE) - identifies principles of transparency and best practice for scholarly publications. COPE provides advice to editors and publishers on all aspects of publication ethics, in particular how to handle research and publication misconduct. COPE members are expected to follow a code of conduct for journal editors. Search 'Member' page for journal or publisher.

Learn more about Principles of Transparency and Best Practice in Scholarly Publishing

'Predatory publishing' is an abuse of the 'author-pays model' where deceptive publishers claim to be Open Access in order to collect payments from prospective authors. There are other deceptive publishing practices to look out for as well. Suggested reading:

Publishing a book requires legal deposit of a copy with the National Library of NZ. You need an International Standard Book Number (ISBN or e-ISBN) if you self-publish; otherwise your publisher will organise this.

Apply for an ISBN online

Publishing a new journal requires legal deposit of the print copy, or access to the online copy. You will need an International Standard Serial Number (ISSN or e-ISSN).

Apply for an ISSN online

Publishing a score or piece of music requires a legal deposit of the printed score,or its parts. You will need an International Standard Music Number (ISMN) for the score or parts. 

Apply for an ISMN online

Learn more about registering your research output.

Publishing an article in an online journal will receive a Digital Object Identifier (DOI) supplied by the journal publisher. If self-publishing online note the URL.

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Publish your research

Deposit your research in OUR Archive

Archiving a preprint, final manuscript, or published version of your work is a vital step in preserving and promoting access to your research outputs.

For staff, listing your work in MyResearch is mandatory at Otago, but does not garner citations.

OUR (Otago University Research) Archive offers the unique benefits of simultaneous preservation, access, promotion, networking and usage tracking.

Publish your work

Choose a traditional subscription publisher, an open access publisher, or publish through a researcher network.

 

Publish your data

Archive your research data to maintain integrity of your research output, and for potential reuse by other scholars.

See Managing your research data

Increase your visibility

There are a number of ways in which you can promote your research, to increase your discoverability and scholarly visibility. 

Track your research impact

It's important to keep a track of what you publish and how frequently your research is being cited. There are a number of tools available for doing this: