Updated 12 August 2020
For PhD candidates
About a month before submission, you must email firstname.lastname@example.org for approval to submit. After checking you are eligible for submission, Student Administration (doctoral) will advise you how to submit.
You need to submit:
For Master’s thesis candidates
You need to submit:
Where to submit:
Note that you may be asked to produce one or more soft-bound copies for the examiners.
Ring the University's bell on the first Tuesday or Thursday of the month, 2-4pm, after you collect your chocolate fish, and hand in your thesis.
Source: ODT 24 July 2019: Human Nutrition PhD candidate Claudia Leong
From 15 January 2020 print copies of your final thesis are no longer required to be deposited; only a final digital copy is required. However you and/or your department may wish to keep a print copy (from 1 February 2020, at your/department's cost).
Uniprint - following corrections to your marked thesis get your final version printed and bound, if you or your department requires a hardbound copy. If you have printed your final thesis elsewhere, you can go straight to Library Bindery.
The Library recommends that you use good quality A4 paper (80-120 gms) with grain running from head to tail, not across the page, for:
Library Bindery - offers binding services to Otago students completing theses/dissertations, at competitive prices, with a maximum 10 day turnaround.
You can choose to have permanently bound printed copies of your finalised thesis made for your department, or yourself. Ensure your thesis is formatted correctly for binding.
Author Declaration Form - have this inserted before the title page in your bound thesis.
Binding details - decide on spine title, lettering, and colour, then use the:
The Master’s dissertation does not require the same level of research or examination process as a thesis, nor official depositing of that dissertation on record with the University, or Library. It is the research project part of a coursework Master’s degree, hence no Author Declaration Form.
However at department level there may be different procedures, where they may wish to keep your digital dissertation file. If they require a print copy then that is at the department’s, or student’s, own cost to have it bound.
Dissertations are not required to be added to the Library’s collections. For exceptional dissertations the Supervisor should contact their Subject Librarian to discuss addition to OUR Archive, our university’s research repository, and/or the Library’s print collections. A print copy of an Otago dissertation would be treated as a Library donation, if offered.
A student, and/or department, can add an Author Declaration cover page to their Dissertation, which has been generated by the Library, if they wish. It is usually added before your title page. It will be required for print donations accepted by the Library.
OUR Archive - deposit an electronic copy of the final approved version of your research thesis, as the copy of record.
The complete thesis file(s) is required. The file must be an exact replica of the corrected thesis accepted for your degree. Deposit the main part of your thesis as a PDF (or PDF/A) file, the Author Declaration Form as a separate PDF file, and any of the following:
Be aware of potential publication contract restrictions with making your thesis fulltext openly accessible in OUR Archive. Deposit in a non-commercial repository such as OUR Archive is usually permitted.
During e-thesis deposit set the Level of access to:
Note that if Abstract-only is chosen, there is a notification before the thesis reverts to Open access, providing the opportunity to request an extension. If a more restricted level of access than either of the options above is required, candidates need to apply for a formal embargo and have it approved before e-thesis deposit, and any embargo extension must be approved prior to the expiry of the embargo - see 14.4 (e) and Final submission and access to the completed thesis.
Oral examination - taken by PhD thesis students after submitting their thesis. For those enrolled from January 2014 this PhD thesis defence is mandatory. The Convener of Examiners sets up this oral examination for you, also known as a viva. The examination takes place after receiving the examiners' thesis reports. Check for procedures with your supervisor.
Resources that can support you: