Make sure your EndNote library is open before you export your references.
It is also possible to export from Google Scholar:
If you go into Google Scholar via our Databases page, you should see the option to Import into EndNote.
Again, only the citation is imported, even when the PDF is available, and you can import only one citation at a time.
As the quality of Google Scholar citation imports is variable, it is usually better to either go to the publisher's website and export the citation from there, or to download the PDF and import it into EndNote later.
Most 21st century PDFs of journal articles contain embedded details called metadata which can be used to create an EndNote record.
The import icon on the toolbar is for importing single PDFs only.
Note that there are options to include subfolders if your file is a complex one, or to create a Group Set to segregate these references.
Although you have the option to remove duplicates as the files are imported, EndNote cannot identify which of two is the more complete or accurate reference.
It is safer to Import All, then check for duplicates later.
If any PDF file you import has no embedded data, EndNote will still import the PDF, and will put the name of the file into the Title field between angle brackets, e.g.
In these cases, you will need to edit the record adding sufficient information from the imported PDF to create a complete citation.
You may also need to correct the Reference Type to e.g. Book Section or Report.
You can search a number of databases directly from EndNote using Online Search, but:
The search options in EndNote's Online Search function are not designed to support a sophisticated search, so this method is best used to find known references.
Online Search is not available for Scopus.
Unless you are connecting to a free resource such as PubMed, Online Search works best on the University Otago, Wellington network.
Once you click OK, the records retrieved will be added to your EndNote library. Again, only the citation is imported, even when the PDF is available via that database.
If the Confirm Online Search pop-up shows a high number of records (more than 10 or more than you expect), click Cancel and rethink your terms.
The quality of the records retrieved varies depending on the database. Poor quality records should be amended as soon as you see the problem.
If in doubt, use Web of Science as a resource of choice, or ask us for more specific advice.
Manual entry is the least common way of entering references into an EndNote library, but will be necessary for things like websites, reports, etc. that either cannot be downloaded from a database or resource, or do not have sufficient metadata for EndNote to create a record from the PDF.
For anything other than a journal article, you must change this to the appropriate format from the drop-down list, e.g. Report, Government Document, Webpage.
There are special rules for entering authors:
If you encounter a complex institutional author name that is not looking right in your reference list, come and talk to us - we have tips and tricks for dealing with the oddities.