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Research Publishing & Impact: Elsevier

Elsevier: Read and Publish Agreement

Elsevier is a leader in information and analytics helping researchers and healthcare professionals advance science and improve health outcomes for the benefit of society.

This capped agreement includes 1639 hybrid Elsevier journals, which allows authors from participating institutions to publish open access with no transactional article processing charges (APCs). The cap is set at 10440 articles for 2024. 

The title list is based on publications with the highest rate of publishing in the previous year.. The aim of this approach is to cover the highest demand titles whilst trying to ensure the publishing cap lasts the full 12 months. 

15% discount on the APC is available for Gold Open Access journal titles.

View the 2024 Otago titles list.

Article eligibility

Articles accepted from 1/1/2024 are eligible to be published open access under this agreement.

Article types

The following article types are eligible for open access under this agreement:

  • Full Length articles
  • Review articles
  • Case Reports
  • Protocols
  • Short Communications
  • Micro Articles
  • Original Software Publications
  • Short Surveys
  • Data
  • Practice guidelines
  • Replication Studies
  • Video Articles

There are no exclusions.

Number of included articles

This capped agreement provides for an allowance of 10,440 articles by authors from institutions participating in the agreement to be published open access in 2024 with no transactional APCs.

Other charges

Elsevier does charge additional fees for page and/or colour fees. Authors should always check each journal’s submission guidelines to ensure that they will not be subject to any other fees or charges.

Title list

Hybrid journals that 'flip' to OA during the course of this agreement will not be eligible for OA publishing. If a journal flips to OA, authors should check with the publisher if they will be charged an APC.

Author rights

Articles from authors at participating institutions may be published under the following Creative Commons licenses:

  • CC BY
  • CC BY-NC-ND

Some or all exclusive rights are assigned to the publisher.

Please see here for Elsevier's OA licence policies.

Further information about licenses is available on the publisher's website.

The Creative Commons licenses allow reuse (some with conditions) while protecting the authors' rights of acknowledgment as authors. 

How to submit your article for open access publishing

  1. Follow the publisher's usual article submission process via https://www.elsevier.com/authors/submit-your-paper
  2. On acceptance of the article, the publisher will ask the corresponding author to make their publishing choices and complete a form (publishing agreement).
  3. The corresponding author selects open access and confirms the licence type (e.g. CC-BY).
  4. The APC is automatically waived for authors who have declared their affiliation to a participating CAUL institution during the publishing workflow.

Archiving in institutional repositories

Authors may deposit articles in institutional repositories.

  • Preprints may be deposited at any time 
  • For subscription articles, Author accepted manuscripts may be made available via institutional repositories after the journal’s stated embargo period.
  • Gold open access articles may be deposited at any time

View the publisher’s policy on article sharing for further information.

Contact details: Elsevier

Please email oasupport@elsevier.com for questions regarding this agreement. Please include your full name, institution, article title, journal name and DOI (if available), and state the reason for your enquiry.

Archiving in institutional repositories

Authors may deposit articles in institutional repositories.

  • Preprints may be deposited at any time 
  • For subscription articles, Author accepted manuscripts may be made available via institutional repositories after the journal’s stated embargo period.
  • Gold open access articles may be deposited at any time

View the publisher’s policy on article sharing for further information.

 

Elsevier - Retrospectively submitting an article to OA (having submitted behind paywall)

Elsevier can retrospectively convert the publishing model (from Subscription to OA) utilizing the CAUL quota.

Please ask your author to contact publishing support here to start the process: https://service.elsevier.com/app/contact/supporthub/publishing/

The full process is here: https://service.elsevier.com/app/answers/detail/a_id/5997/c/10533/supporthub/publishing/kw/open+access/ (except there would be no invoice for eligible articles under the agreement).

In essence, Elsevier will gather the article details from the author and then resubmit to the publication system, for approval from CAUL.